Accounting, Billing & E-Billing

As a propane company owner or manager, you have enough on your plate without having to stress about the efficiency and accuracy of your accounting and billing system. Suburban Software takes your accounting to the next level with a variety of features specifically designed for propane companies, including data tracked in both dollars and gallons. Want to see for yourself how our team can change the way you do business? Get in touch for a no-obligation demo of the platform.

Accounting for the Propane Industry

We’re not your normal, run-of-the-mill back-office software. Our platform, created by propane experts and for propane experts, offers tailored accounting for your propane business:

• Unique accounting in both dollars and gallons
• Complete tax reporting of sales, excise, and lease tax for multiple jurisdictions
• Automatic General Ledger and Inventory posting
• Balance forward and open item accounting

Billing for Propane Dealers

Our billing also goes above and beyond to cater to the needs of the propane industry. Trust Suburban Software for easy-to-use, automated, paperless billing elements, including:

• Statements with variable sales messages
• Emailed statements
• Budget billing & budget rate forecasting
  • Global reevaluation of budget rates when prices, weather, or consumption rates change
• Automatic
  • Invoicing, printed & emailed
  • Tank & cylinder rent billing
  • Late charge billing
  • Meter billing, estimating, gain & loss reports
• Zip + 4 coding for discount rate mailing
• Credit card option
  • Process customer credit card payments through our secure gateway
  • Take payments from your desktop, mobile, or even your propane truck
  • Set up automatic rebilling when future charges occur
  • Be PCI compliant & reduce risk of fraudulent purchases

Tax Collection & Reporting

Lastly, one of the biggest administrative headaches for any propane dealer is tax collecting and tax reporting. Suburban Software handles both problems automatically. First, the system computes and verifies the appropriate tax for every transaction. Then, at the end of the month, the system produces complete sales tax, lease tax, and motor fuel excise tax reports for every city, county, and state jurisdiction you serve.